A wedding should feel like a true celebration for everyone who walks through the door, and that starts with paying attention to the details that shape the guest experience. In Northeast Ohio, where the weather can change three times in one afternoon, couples have to be thoughtful about comfort in every season. Add in the reality that some guests will be bringing children, while others may navigate the day with sensory sensitivities, mobility needs, or different forms of neurodiversity, and it becomes clear that a little intentional planning goes a long way. When you consider how each person might experience your day, you create a celebration that feels warm, thoughtful, and welcoming in ways that people remember long after the night is over. Keep reading to discover how simple choices can make your wedding truly inclusive.
Seasonal Considerations
If you’re planning a wedding in Ohio, as far as weather is concerned, some things seem to go without saying. But we can't always think of everything. Here are a few things to consider to be mindful of during the seasons:
Fall and Winter Warmth: For weddings in cooler seasons, consider the comfort of your guests outdoors. Providing blankets and offering warm beverages, such as hot cocoa or spiced cider, can help keep everyone cozy during outdoor ceremonies.
Summer Shade and Hydration: Summer weddings, especially those held outdoors, require thoughtful considerations, such as providing parasols or hand fans to help guests stay cool in the sun. Ensure that hydration stations are available with water and refreshing beverages.
Spring Showers Preparedness: Spring weather can be unpredictable. Have umbrellas on hand for guests, and consider marquees or canopies to protect against sudden showers.
Child-Friendly Features
Not all of us are fans of children as guests (iykyk), but let's face the facts: when you're considering your guest experience, some things cannot be excluded if children will be present.
Activities for Children: Weddings can be long and boring for little ones. Setting up a kids' table with crayons, coloring books, and quiet toys can keep them entertained throughout the evening. You might also consider a separate area with activities or movies to give them a break from the festivities.
Que the DJ: Consider asking your DJ to dedicate 3-4 songs that are geared towards kids. Everyone loves a good TikTok dance moment. Let them have it!
Professional Sitter Services: For the reception, if you’d prefer children not to hit the dance floor, hiring a professional sitter service can be a blessing for parents who want to relax and enjoy the celebration, knowing their children are in good hands.
Inclusive Planning Practices
Inclusive wedding planning involves anticipating and addressing the needs of all your guests to create a welcoming atmosphere. It reflects a considerate and loving approach to your special day, ensuring that each person who comes to celebrate with you feels valued and well cared for.
Menu Selections: Offer a diverse range of food options to cater to various dietary needs and preferences, including vegetarian, vegan, gluten-free, and dishes that reflect diverse cultural traditions.
Signage and Communication: Use clear, easy-to-read signage for directions, menus, and schedules. Provide materials in multiple languages if you have guests who are non-native English speakers.
Accessibility for Everyone: Ensure your venue is accessible for all guests, including those with mobility challenges. This includes having wheelchair-accessible paths and facilities. If the ceremony location is a significant distance from parking areas, consider arranging transportation, such as golf carts, or having attendants available to assist those who need help getting to and from the main event areas.
Quiet Zones: Not everyone may enjoy loud music or bustling crowds. Set up a quiet zone where guests can relax and have conversations away from the noise of the party.
Planning an inclusive wedding that caters to the needs of all your guests can be a rewarding challenge. Need more tips or help with organizing a truly welcoming celebration? I know of a few planners who can provide expert advice and ensure your wedding day is memorable for every guest. Feel free to comment below for an exclusive list of inclusive wedding planners that will help put your mind at ease.
XO,
Minister Sharnise